Pitch it. Close it. Deliver it.
The all-in-one tool for proposals that win the work. Build a polished, on-brand proposal in a clean editor — your words, your scope, your pricing, with AI on hand for a first draft when you want one. Then share it, close it, sign it, and invoice for it from the same link.
identity for
Maple & Co.
50% on delivery
Generic ChatGPT proposals are over.
Most AI proposal tools start from zero every time — same bland opening, same vague scope, same hourly rate copy. Zaxim works from a Library you build once: your resume, your case studies, your testimonials, and the proposals you've actually won. Every new draft sounds like the version of you with all of that on your desk.
Upload your resume
Drop a PDF, DOCX, or txt. Zaxim parses your titles, years, companies, and skills — and our AI names them in every proposal. No more 'experienced freelancer' filler.
Past proposals as references
Upload Word docs, Google Docs exports, PDFs — anything you've sent before. Our AI studies the voice, scope structure, and pricing patterns and improves on them.
Tag wins and losses
Mark which past proposals closed and which didn't. Our AI leans into what worked and looks for what to do better in the ones that didn't. Built-in learning loop.
Job post + your angle
Paste the client's brief verbatim in one box, your read on the project in the other. Our AI can tell what the client wants from what you'd pitch — and writes a proposal that bridges them.
Improve on, never copy. The prompt explicitly tells our AI to study your past work as voice and structure reference — never carbon-copy a sentence, scope item, or pricing tier. Every proposal is fresh, but shaped by everything you've already learned about your own pitching.
Built for the proposal you actually want to send.
Most freelancers send a Google Doc, a PDF copy-pasted from 2019, or a Word file with the wrong client name still in the header. Zaxim replaces that with something a client takes seriously.
Designed templates
Five families with real typography, brand colour you control, and a cover page that doesn't look like a school report. The output is the differentiator.
An editor that just works
Click any sentence and edit it. Add or remove scope items inline. Drop in your standard terms and payment language once — reuse forever. Saves automatically.
Tracked share + accept
Send a link instead of an attachment. See when it's opened, what they comment on, when they accept. No more 'did they get it?' emails.
The hardest part isn't winning the project.
It's the next two weeks. Negotiating tweaks, signing the contract, getting the deposit, kicking off — all the friction that decides whether you actually get paid on time. Zaxim runs that whole handoff from the same page the proposal lives on, with a strict v1 → v2 diff so the terms you agreed to are the terms that get signed.
Kickoff checklist, auto-seeded
The moment the client clicks Accept, a five-step kickoff list seeds itself — deposit, contract, kickoff call, brief, tracker. The client sees their items on the share page and checks them off.
Create deposit + balance invoices
Generate invoices in two clicks. The PDF picks up your own payment details and a tracked link you send from your own email; you mark it paid when funds land. Money never moves through Zaxim.
Contracts, pre-signed and binding
Automatically generated from your proposal and issued already signed by you (set once). Clients complete the process by typing or drawing their signature. No DocuSign overhead.
Tamper-evident legal proof
Every signature ships with a certificate: identity confirmed by a one-time email code, a full audit trail (time, IP, device), and a SHA-256 fingerprint that proves not a word changed after signing. Holds up under the US ESIGN Act, EU eIDAS, and the UNCITRAL Model Law.
Change requests, item by item
The client lists what they want changed — Price, Timeline, Scope, Deliverables — one row per concern. Each one becomes its own thread you can accept, counter, or reject independently.
One live chat, every status inline
Real-time conversation alongside the proposal — every accept / counter / reject lands as a tagged bubble (PRICE / SCOPE / DELIVERABLES) so the back-and-forth reads as one thread, not twelve email replies. Swipe a message to quote it; selections from the proposal text quote inline too.
Versioned by design
Every change creates a new shipped version — v1, v2, v3 — preserving a complete history of what the client saw at each step. No overwrites, only progression.
One link, three tabs
After acceptance the share page becomes a workspace: Proposal, Contract, Invoices. Your client signs the contract, pays the deposit invoice, and watches the kickoff checklist tick off — all on the same URL. No new logins, no new tools.
Section-level engagement (Pro)
See dwell time per section, scroll depth, and how many times the client revisited pricing. Stop guessing why they went quiet.
In-app, email, and browser push
Comments, change requests, signed contracts, accepted proposals — pick how you want to hear about each, across in-app alerts, email, and opt-in browser notifications. The moment a client signs, you know.
Write it yourself. Or get a head start.
Most freelancers know what they want to say — they just want a clean editor and a template that doesn't look amateur. Use the guided builder to write proposals the way you always have, just better. AI is there if you want a rough draft to start from, never required.
Write it yourself, guided
A clean Word-doc-style editor with section prompts and writing tips. You stay in control of every word; the design and workflow do the heavy lifting.
- Inline editing — click anywhere, type, autosave (prices included)
- Tip box per section so you know what wins
- Ready-to-edit defaults for terms, payment, next steps
- Free plan: 10 edits per proposal · Prime / Pro: unlimited
AI first draft — built from your track record
Paste the client's brief, add a sentence on your angle, hit generate. Our AI reads your resume, your case studies, your past wins — then writes a proposal that names real jobs, real results, and pitches the way you actually pitch.
- Two-field flow — client brief + your angle, kept distinct
- Pulls from your resume, case studies, testimonials, and past proposals
- Improves on patterns from your wins, fixes the ones that lost
- Highlight any sentence to rewrite — or edit by hand
From blank page to sent.
Brief, or draft
Paste the client's job post and your one-line angle — get an AI draft in 30 seconds, pulling from your Library. Or open the guided builder and write it yourself, section by section, with tips along the way.
Pick your template
Five designed families, your brand colour, your logo. Switch templates anytime — same content, different look.
Share & close
Send a tracked link or download the PDF. Watch your client open it, comment, and accept — all in one place.
Pricing that pays for itself with one win.
Free covers your first three proposals, with every feature unlocked. Prime ($10/mo) for a high monthly proposal volume; Pro ($20/mo) when you want invoices and contracts too.
- 3 free proposals, full features
- No card required
- Export PDF + share link
- Cancel anytime